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IPN Knowledge Resources
Guide to selecting and implementing a Data Collection tool

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Commonly used Data Collection Tools

Selecting the right data collection tool is crucial for NGOs looking to streamline operations, collect high-quality data, and ensure data security. With numerous tools available, understanding their capabilities, costs, and suitability can be overwhelming.
This repository is designed to help NGOs navigate these choices by providing a comparison of popular data collection platforms based on key factors such as offline capabilities, file support, cost, case management features, security, and suitability for different levels of organizational maturity.
This resource is intended for NGOs who need a structured approach to choosing the most suitable tool for their projects. Whether you’re collecting data for monitoring and evaluation, case management, or research, this repository will serve as a reference to help you get started efficiently.
Use this repository to compare, explore, and choose the right tool that fits your NGO’s needs!
Data Collection Tools
Search
Avni
Text, Numbers, Images, Audio, Video, Files
KoboToolbox
Text, Numbers, Images, Audio, Video, Files
ODK (Open Data Kit)
Text, Numbers, Images, Audio, Video, Files
Google Forms
Text, Numbers, Files (up to 10 GB; requires Google account)
Microsoft Excel/Google Sheets
Text, Numbers, Formulas, Images (inserted into cells or over cells), Hyperlinks, Charts, Files(as objects)
SurveyCTO
Text, Numbers, Images, Audio, Video, Files
CommCare
Text, Numbers, Images, Audio, Video, Files
Epi Collect
Text, Audio, Video, Images, GPS data
avni-logo-color-b42a730b01c55efe37722027d9cddd95-4-1.png
Name
Avni
Offline Capabilities
Link
Case Management Features
Advanced
Built in data explorer / Visualization tools
Limited visualization options
Security and Data Privacy
Suitable for (Basic/Intermediate/Advanced)
Community Support
Multi-Language Support
Open-source code
Yes
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