IPN Knowledge Resources
AI for Non-Profits Toolkit
Program Manager
Where AI can help ?
Recommended Program Manager AI Tools
Julius AI
Key Use Cases
– Track KPIs and generate real-time dashboards
– Summarize field data into reports and insights
– Clean, merge, and visualize datasets for reviews and donors
Website
ChatMnE
Key Use Cases
– Draft surveys and MEL frameworks
– Analyze qualitative and quantitative data
– Generate donor reports and insights
Website
ChatGPT
Key Use Cases
– Draft reports, proposals, and donor communication
– Rewrite emails and documents for clarity and tone
– Summarize meeting notes and action points
Website
ChatGPT (Write for Me CustomGPT)
Key Use Cases
– Draft emails, social posts, and reports
– Rewrite or shorten content instantly
– Maintain brand voice and style
Website
Explore more tools for Program Management
Category
Tool Name
Description
Key Use Cases
Website
Tutorials
Knowledge & Evidence Management
12
Julius AI
AI-powered data analyst that helps program managers turn raw data into decisions—fast, accurate, and without code.
– Track KPIs and generate real-time dashboards
– Summarize field data into reports and insights
– Clean, merge, and visualize datasets for reviews and donors
Tutorials
Scribe
Creates step-by-step SOPs from your screen in seconds, with AI for titles and descriptions.
- Document program SOPs
- Share onboarding guides
- Standardize partner training
Tutorials
Supernormal
Meeting recording and note AI that connects with Zoom, Google Meet, and Teams.
- Auto-summarize program reviews
- Capture team discussions
- Create searchable knowledge bank
Tutorials
ChatGPT
Use AI to analyze program data, extract lessons learned, and summarize impact stories.
- Identify common program outcomes
- Draft learning summaries
- Convert qualitative data into insights
Tutorials
Tango
AI documentation tool to capture workflows and generate training guides instantly.
- Document training for new hires
- Create stepwise partner instructions
- Maintain process visibility
Tutorials
Loom + GPT Transcript
Async video walkthroughs with AI-generated transcripts and summaries for knowledge sharing.
- Record training sessions
- Auto-generate searchable transcripts
- Share across regions
Tutorials
Consensus
AI tool that aggregates and summarizes expert opinions from documents and research papers.
- Review evidence from literature
- Support data-driven program design
- Validate assumptions
Tutorials
Dovetail
AI research repository to store, tag, and analyze insights from interviews, surveys, and field notes.
- Create searchable learning bank
- Tag themes from interviews
- Archive field insights
Tutorials
AI note-taking tool that auto-organizes meeting notes, links context, and builds a searchable memory.
- Create living program documentation
- Search across team decisions
- Store evolving program logic
Tutorials
Pinecone + ChatGPT
Use embeddings to create an internal learning bot for your organisation's strategy, policy, and process docs.
- Build a program knowledge base
- Answer team questions instantly
- Train new staff using internal wisdom
Tutorials
Slite + AI
Docs + Q&A tool to auto-answer questions from stored team knowledge.
- Turn program docs into smart wiki
- Answer FAQs from onboarding guides
- Auto-tag new content
Tutorials
Guru
AI-enabled knowledge management tool that surfaces answers from team docs in real time.
- Deliver program SOPs contextually
- Reduce repeat questions
- Align distributed teams
Tutorials
Collaboration & Team Productivity
11
ChatMnE
AI co-pilot for Monitoring, Evaluation, and Learning (MEL), built for nonprofits to simplify data, reports, and surveys.
– Draft surveys and MEL frameworks
– Analyze qualitative and quantitative data
– Generate donor reports and insights
To be updated
ClickUp AI
Task and goal tracking tool with AI summaries, sprint planning, and documentation support.
- Write project update summaries
- Generate action items from notes
- Draft project charters
Tutorials
Fellow AI
Meeting management platform that uses AI to summarize decisions, track accountability, and suggest follow-ups.
- Document action items
- Share highlights from program syncs
- Assign follow-ups
Tutorials
Miro Assist
Collaborative whiteboard with AI for brainstorming, diagramming, and mind-mapping ideas.
- Run design sprints
- Co-create logframes
- Visualize workflows
Tutorials
CrystalKnows
AI-powered personality insights to help program managers tailor communication and resolve team issues.
- Adapt communication styles
- Improve team collaboration
- Manage conflict across cultures
Tutorials
Motion
AI calendar and task management tool that auto-schedules tasks around your meetings and deadlines.
- Auto-schedule tasks
- Manage program deliverables
- Avoid deadline clashes
Tutorials
Smart calendar assistant to block time for deep work, team meetings, and personal focus.
- Protect time for strategic thinking
- Auto-adjust schedule based on changes
- Reduce burnout risk
Tutorials
Lucidchart + Lucid AI
Diagramming tool with AI features to auto-complete workflows, identify inefficiencies, and recommend changes.
- Design program workflows
- Get AI suggestions for optimization
- Collaborate on process maps
Tutorials
Whimsical AI
Visual collaboration tool with AI-assisted flowcharts, wireframes, and docs.
- Map stakeholder journeys
- Document intervention processes
- Plan implementation flows
Tutorials
Cogram
Multilingual AI meeting assistant for international collaborations, summarizes, translates, and assigns tasks.
- Summarize multilingual calls
- Auto-assign follow-ups
- Translate updates to local languages
To be updated
Curipod
Generative slide and workshop builder for internal trainings, ideation, or team reflection sessions.
- Run interactive reflection sessions
- Co-create theory of change decks
- Automate workshop slide prep
Tutorials
Analysis, Strategy & Decision Support
5
ChatGPT
helps program managers draft, edit, and refine content, saving time on writing, improving clarity, and supporting strategic thinking.
– Draft reports, proposals, and donor communication
– Rewrite emails and documents for clarity and tone
– Summarize meeting notes and action points
Tutorials
ChatGPT (custom prompts)
AI assistant to support program design, decision modeling, and stakeholder FAQs.
- Brainstorm interventions
- Simulate scenarios for decision-making
- Draft theory of change
Tutorials
Feedier
Feedback collection and AI analysis tool that captures program insights from field teams and beneficiaries.
- Run digital feedback loops
- Identify experience trends
- Align internal teams on learnings
Tutorials
Polly
Slack/Teams-integrated polling tool with AI summaries to capture pulse checks, risks, and blockers.
- Identify team blockers
- Run weekly pulse checks
- Summarize risks for reporting
Tutorials
AI research assistant that can summarize documents, extract decisions, and compare content.
- Compare program proposals
- Extract key takeaways from past docs
- Speed up decision support
Tutorials
Communication & Content Creation
7
ChatGPT (Write for Me CustomGPT)
A writing-focused AI assistant tailored to help draft emails, blogs, reports, and more..
– Draft emails, social posts, and reports
– Rewrite or shorten content instantly
– Maintain brand voice and style
Tutorials
Grammarly Business
AI assistant for clear, professional internal and donor-facing communication.
- Review tone in partner updates
- Catch errors in reports
- Improve clarity in donor communication
Tutorials
Wordtune
AI rewriting and summarizing tool for emails, updates, and reports.
- Rewrite weekly program updates
- Summarize reports for partners
- Rephrase for tone consistency
Tutorials
AI-based slide design platform for creating engaging program update decks.
- Build project overviews
- Auto-design presentations for reviews
- Share board updates visually
Tutorials
Tavus
AI video generator to create personalized stakeholder updates using a single video recording.
- Send donor-specific updates
- Personalize messages for each field partner
- Maintain consistency across regions
Tutorials
SendPilot
Automates turning program updates into social-ready posts and email digests for stakeholder communication.
- Auto-generate stakeholder emails from reports
- Summarize blog updates
- Repurpose for social
Tutorials
Heyday
AI chatbot to handle FAQs and updates with partners or grantees via WhatsApp or email.
- Automate field partner Q&A
- Share SOPs and timelines
- Reduce response load on teams
To be updated
Project & Program Management
6
Notion AI
All-in-one project workspace with AI support for meeting notes, task planning, and knowledge base creation.
- Auto-generate project briefs
- Summarize stakeholder meetings
- Organize SOPs and program updates
Tutorials
Asana AI
Popular project management tool with generative AI for progress reports, timelines, and task descriptions.
- Draft status updates
- Identify overdue dependencies
- Suggest project risks
Tutorials
Zapier + AI
Connects tools (e.g., Google Sheets, Slack, Airtable) and adds AI logic for intelligent automation.
- Auto-send project alerts
- Update dashboards with new form entries
- Draft emails from form triggers
Tutorials
Trello + Butler AI
Project board management with rule-based AI automation to move tasks, add labels, and send updates.
- Automate status updates
- Assign next steps from card triggers
- Notify team of task changes
Tutorials
LiveFlow
AI-integrated financial dashboard tool that syncs with Google Sheets and QuickBooks.
- Build real-time budget trackers
- Visualize spending vs. targets
- Monitor grant burn rates
Tutorials
Truewind
AI bookkeeping assistant designed for nonprofit financial reports and reconciliations.
- Auto-classify expenses
- Draft narrative financial reports
- Syncs with accounting tools
Tutorials
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