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Program Manager

Program Manager

helping-hand

Where AI can help ?

Summarize field reports
Auto-generate status updates
Draft partner emails
Use AI for meeting notes
Create project plans via prompt tools

Recommended Program Manager AI Tools
Julius AI
Key Use Cases
– Track KPIs and generate real-time dashboards – Summarize field data into reports and insights – Clean, merge, and visualize datasets for reviews and donors
Website
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ChatMnE
Key Use Cases
– Draft surveys and MEL frameworks – Analyze qualitative and quantitative data – Generate donor reports and insights
Website
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ChatGPT
Key Use Cases
– Draft reports, proposals, and donor communication – Rewrite emails and documents for clarity and tone – Summarize meeting notes and action points
Website
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ChatGPT (Write for Me CustomGPT)
Key Use Cases
– Draft emails, social posts, and reports – Rewrite or shorten content instantly – Maintain brand voice and style
Website
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Explore more tools for Program Management
Category
Tool Name
Description
Key Use Cases
Website
Tutorials
12
Julius AI
AI-powered data analyst that helps program managers turn raw data into decisions—fast, accurate, and without code.
– Track KPIs and generate real-time dashboards – Summarize field data into reports and insights – Clean, merge, and visualize datasets for reviews and donors
​
Tutorials
Scribe
Creates step-by-step SOPs from your screen in seconds, with AI for titles and descriptions.
- Document program SOPs - Share onboarding guides - Standardize partner training
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Tutorials
Supernormal
Meeting recording and note AI that connects with Zoom, Google Meet, and Teams.
- Auto-summarize program reviews - Capture team discussions - Create searchable knowledge bank
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Tutorials
ChatGPT
Use AI to analyze program data, extract lessons learned, and summarize impact stories.
- Identify common program outcomes - Draft learning summaries - Convert qualitative data into insights
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Tutorials
Tango
AI documentation tool to capture workflows and generate training guides instantly.
- Document training for new hires - Create stepwise partner instructions - Maintain process visibility
​
Tutorials
Loom + GPT Transcript
Async video walkthroughs with AI-generated transcripts and summaries for knowledge sharing.
- Record training sessions - Auto-generate searchable transcripts - Share across regions
​
Tutorials
Consensus
AI tool that aggregates and summarizes expert opinions from documents and research papers.
- Review evidence from literature - Support data-driven program design - Validate assumptions
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Tutorials
Dovetail
AI research repository to store, tag, and analyze insights from interviews, surveys, and field notes.
- Create searchable learning bank - Tag themes from interviews - Archive field insights
​
Tutorials
AI note-taking tool that auto-organizes meeting notes, links context, and builds a searchable memory.
- Create living program documentation - Search across team decisions - Store evolving program logic
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Tutorials
Pinecone + ChatGPT
Use embeddings to create an internal learning bot for your organisation's strategy, policy, and process docs.
- Build a program knowledge base - Answer team questions instantly - Train new staff using internal wisdom
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Tutorials
Slite + AI
Docs + Q&A tool to auto-answer questions from stored team knowledge.
- Turn program docs into smart wiki - Answer FAQs from onboarding guides - Auto-tag new content
​
Tutorials
Guru
AI-enabled knowledge management tool that surfaces answers from team docs in real time.
- Deliver program SOPs contextually - Reduce repeat questions - Align distributed teams
​
Tutorials
11
ChatMnE
AI co-pilot for Monitoring, Evaluation, and Learning (MEL), built for nonprofits to simplify data, reports, and surveys.
– Draft surveys and MEL frameworks – Analyze qualitative and quantitative data – Generate donor reports and insights
​
To be updated
ClickUp AI
Task and goal tracking tool with AI summaries, sprint planning, and documentation support.
- Write project update summaries - Generate action items from notes - Draft project charters
​
Tutorials
Fellow AI
Meeting management platform that uses AI to summarize decisions, track accountability, and suggest follow-ups.
- Document action items - Share highlights from program syncs - Assign follow-ups
​
Tutorials
Miro Assist
Collaborative whiteboard with AI for brainstorming, diagramming, and mind-mapping ideas.
- Run design sprints - Co-create logframes - Visualize workflows
​
Tutorials
CrystalKnows
AI-powered personality insights to help program managers tailor communication and resolve team issues.
- Adapt communication styles - Improve team collaboration - Manage conflict across cultures
​
Tutorials
Motion
AI calendar and task management tool that auto-schedules tasks around your meetings and deadlines.
- Auto-schedule tasks - Manage program deliverables - Avoid deadline clashes
​
Tutorials
Reclaim.ai
Smart calendar assistant to block time for deep work, team meetings, and personal focus.
- Protect time for strategic thinking - Auto-adjust schedule based on changes - Reduce burnout risk
​
Tutorials
Lucidchart + Lucid AI
Diagramming tool with AI features to auto-complete workflows, identify inefficiencies, and recommend changes.
- Design program workflows - Get AI suggestions for optimization - Collaborate on process maps
​
Tutorials
Whimsical AI
Visual collaboration tool with AI-assisted flowcharts, wireframes, and docs.
- Map stakeholder journeys - Document intervention processes - Plan implementation flows
​
Tutorials
Cogram
Multilingual AI meeting assistant for international collaborations, summarizes, translates, and assigns tasks.
- Summarize multilingual calls - Auto-assign follow-ups - Translate updates to local languages
​
To be updated
Curipod
Generative slide and workshop builder for internal trainings, ideation, or team reflection sessions.
- Run interactive reflection sessions - Co-create theory of change decks - Automate workshop slide prep
​
Tutorials
5
ChatGPT
helps program managers draft, edit, and refine content, saving time on writing, improving clarity, and supporting strategic thinking.
– Draft reports, proposals, and donor communication – Rewrite emails and documents for clarity and tone – Summarize meeting notes and action points
​
Tutorials
ChatGPT (custom prompts)
AI assistant to support program design, decision modeling, and stakeholder FAQs.
- Brainstorm interventions - Simulate scenarios for decision-making - Draft theory of change
​
Tutorials
Feedier
Feedback collection and AI analysis tool that captures program insights from field teams and beneficiaries.
- Run digital feedback loops - Identify experience trends - Align internal teams on learnings
​
Tutorials
Polly
Slack/Teams-integrated polling tool with AI summaries to capture pulse checks, risks, and blockers.
- Identify team blockers - Run weekly pulse checks - Summarize risks for reporting
​
Tutorials
AI research assistant that can summarize documents, extract decisions, and compare content.
- Compare program proposals - Extract key takeaways from past docs - Speed up decision support
​
Tutorials
7
ChatGPT (Write for Me CustomGPT)
A writing-focused AI assistant tailored to help draft emails, blogs, reports, and more..
– Draft emails, social posts, and reports – Rewrite or shorten content instantly – Maintain brand voice and style
​
Tutorials
Grammarly Business
AI assistant for clear, professional internal and donor-facing communication.
- Review tone in partner updates - Catch errors in reports - Improve clarity in donor communication
​
Tutorials
Wordtune
AI rewriting and summarizing tool for emails, updates, and reports.
- Rewrite weekly program updates - Summarize reports for partners - Rephrase for tone consistency
​
Tutorials
AI-based slide design platform for creating engaging program update decks.
- Build project overviews - Auto-design presentations for reviews - Share board updates visually
​
Tutorials
Tavus
AI video generator to create personalized stakeholder updates using a single video recording.
- Send donor-specific updates - Personalize messages for each field partner - Maintain consistency across regions
​
Tutorials
SendPilot
Automates turning program updates into social-ready posts and email digests for stakeholder communication.
- Auto-generate stakeholder emails from reports - Summarize blog updates - Repurpose for social
​
Tutorials
Heyday
AI chatbot to handle FAQs and updates with partners or grantees via WhatsApp or email.
- Automate field partner Q&A - Share SOPs and timelines - Reduce response load on teams
​
To be updated
6
Notion AI
All-in-one project workspace with AI support for meeting notes, task planning, and knowledge base creation.
- Auto-generate project briefs - Summarize stakeholder meetings - Organize SOPs and program updates
​
Tutorials
Asana AI
Popular project management tool with generative AI for progress reports, timelines, and task descriptions.
- Draft status updates - Identify overdue dependencies - Suggest project risks
​
Tutorials
Zapier + AI
Connects tools (e.g., Google Sheets, Slack, Airtable) and adds AI logic for intelligent automation.
- Auto-send project alerts - Update dashboards with new form entries - Draft emails from form triggers
​
Tutorials
Trello + Butler AI
Project board management with rule-based AI automation to move tasks, add labels, and send updates.
- Automate status updates - Assign next steps from card triggers - Notify team of task changes
​
Tutorials
LiveFlow
AI-integrated financial dashboard tool that syncs with Google Sheets and QuickBooks.
- Build real-time budget trackers - Visualize spending vs. targets - Monitor grant burn rates
​
Tutorials
Truewind
AI bookkeeping assistant designed for nonprofit financial reports and reconciliations.
- Auto-classify expenses - Draft narrative financial reports - Syncs with accounting tools
​
Tutorials
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info

Adoption Tips

Start with AI note-takers
Pilot AI dashboards for tracking
Train field team on basic tools
Use tools with mobile access

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